Meeting Room Policies

The Pike County Public Library’s (PCPL) meeting rooms are primarily available for the PCPL’s own programs or those library programs co-sponsored with other groups. The following policies do not apply to Library events or Library-sponsored events or programs.

When a meeting room is not in use by the Library, the meeting rooms are available on a first come, first served basis to groups and organizations specified in this document. These uses are scheduled by a request in person or via phone/email, accompanied with payment covering the fees when applicable, and a valid insurance certificate when applicable.

The Pike County Public Library provides meeting rooms as a public service. Use of either meeting room does not imply endorsement by the PCPL of the policies or purpose of any group.

View All Policies

Large Meeting Room

$20-75 per hour
Up to 75 People

Large Meeting Room

$20-75 per hour
Up to 75 People

Small Meeting Room

No Fee
Up to 8 People

Additional Policies

FAQs

When a meeting room is not in use by the Library, the meeting rooms are available on a first come, first served basis to groups and organizations specified in the policies document.

A signed Meeting Room Request Form must be completed and submitted to the library no later than 14 days in advance of the meeting. The application must be signed by an authorized representative of the group who shall attend the meeting and be responsible for the conduct of meeting attendees and for any damages.

Special arrangements can be made for groups to use the library’s meeting rooms during hours that the library is closed with 14 days prior notice, based on the availability of the meeting room and staff, at the sole discretion of the Executive Director of the library.

Each application will be reviewed and the contact person will receive confirmation. The meeting room will not be considered scheduled until confirmation is sent.

Reservations can be made up to 3 months in advance from the date of the application.

Effective January 1, 2016, non-profit groups and individuals will be charged $20.00/hour for use of the Community Room. Those who have scheduled use of the room on or before March 31, 2016 prior to January 1, 2016 are exempt from the fee increase.

For-Profit groups will be charged $50.00/hour for the use of either meeting room during business hours. After business hours, for-profit groups will be charged $75.00/hour and must be preapproved by the Executive Director of the library.

Payment of any fees must accompany the signed Meeting Room Request Form. The fee will be returned if permission to use the room is not granted.

If an organization cancels its event or meeting, the library must be notified 48 hours in advance in order to receive reimbursement of any fees.

A large screen television, DVD/Blu-ray player, laptop projector, projection screen and white board are available in the larger meeting room. Equipment should only be operated by those who are familiar with how to use it properly.

Find on Facebook.